Residents

Volunteer Opportunities

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Objective

The Town of Longboat Key volunteer program strives to connect residents with municipal departments through active volunteer participation. Volunteers are vital to the success of our Town and benefit by gaining a greater understanding of their local government while strengthening their community bond. Departments periodically have opportunities which are listed below when available.

Application Process

Those interested in volunteering are invited to call Human Resources at 941-316-1999 or e-mail hr@longboatkey.org for a Volunteer Program Application.  Upon receipt, we will explore your interests, qualifications and skill set to match you to available opportunities. Should you be a candidate for an available opportunity, and it has been determined you meet the qualifications for the assignment and your background check results are acceptable, Human Resources will work with you and the interested supervisor to set up an interview.

 

Volunteer Finance Department Administrative Aide

  • Type:Volunteer
  • Salary/Pay Rate:n/a
  • Posted Date:12/20/2023 2:07 PM

Position Title:  Volunteer Finance Department Administrative Aide
Posted:  December 20, 2023
Volunteer Type:  Clerical; Administrative
Volunteer Reports to:  Accounting Manager/Budget Manager
Location:  Town Hall, 501 Bay Isles Road, Longboat Key
Closing Date: Until Filled
Salary: N/A
Dress Code:  Business Casual

Mission Statement

To vigorously maintain and preserve Longboat Key's status as a premier residential and visitor destination that supports the historic balance between residential, recreational, tourism, and commercial attributes, through a commitment to long-term and short-term planning excellence and measurable results.

Vision Statement

Longboat Key is a beautiful place to live, work, and visit, where the natural assets of a barrier island combine with cultural and recreational amenities, visionary planning, and proactive leadership to enhance your way of life.

Expectations for All Volunteers

Supports the organization’s mission, vision and values by exhibiting the following behaviors:

Be Responsive
Offer Solutions
Actively Communicate
Think “Team”
Be Nice
Add Value
Be Professional
Have the Utmost Integrity
Demonstrate Mutual Respect
Be Service-Minded
Be Accountable
Make Ethical Decisions
Foster a Positive Work Environment
Be Flexible
Set a Positive Example
Be Open to Constructive Feedback and Self Improvement
Have Patience
Follow directions by the Department Director or his/her designee

Assignment

Under the direction of the Accounting Manager/Budget Manager, performs miscellaneous administrative duties in support of the Finance Department, duties can change depending upon needs and priorities but generally includes administrative and clerical work, including assist accountants with federal, state and local grant projects.

Key Responsibilities

  • Scanning and shredding documents
  • Filing original documents
  • Data entry (Microsoft Excel and select databases)
  • Maintaining electronic records
  • May provide aid with federal, state and local grant projects
  • Any other functions deemed essential by the Town and communicated to the volunteer by his/her supervisor or department head

Training & Supervision

  • Attends general volunteer orientation with Human Resources.
  • Completes department orientation on the following items:
    • Phone system
    • Computer system
    • Confidentiality
  • Training and supervision conducted by: Accounting Manager or other Finance staff, as appropriate.

Time Commitment

Operating hours Monday - Friday 8AM – 5PM

Hours are flexible.  Expectation is that this would be a part-time equivalent with regularly scheduled hours in order to utilize volunteer’s time most effectively.

Setting

Volunteer will work in the Finance office.  Must be detail-oriented and comfortable working in a fast-paced environment. 

Skills or Qualifications

  • Verbal and written communication
  • Related experience in a Finance setting
  • Computer competency
  • Organization

SKILLS REQUIRED

  • Considerable knowledge of business English, spelling, punctuation, and simple mathematical knowledge.  
  • Considerable knowledge of general office and administrative procedures.

Screening

  • Reference Checks and/or evaluation by former employers
  • Background Investigation
  • Drug Testing per the guidelines of Human Resources Policy
  • Verification of education/certification credentials
  • Driver’s License Checks – Volunteers are not to do the following:
    • Drive Town vehicles or
    • Operate Town heavy equipment

The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in § 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain volunteers to additional drug testing requirements. Any volunteer who violates the program is subject to termination.

We can't do it without you!

Thank you for being part of our team.

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy.  Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.

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