Position Title: Volunteer Planning, Zoning & Building Department (PZB) Administrative Aide
Posted: June 24, 2021
Volunteer Type: General: Clerical
Volunteer Reports to:  Senior Office Manager
Location:  501 Bay Isles Road, PZB Building
Closing Date: Until Filled
Salary: N/A
Dress Code:  Business Casual

Mission Statement

To vigorously maintain and preserve Longboat Key's status as a premier residential and visitor destination that supports the historic balance between residential, recreational, tourism, and commercial attributes, through a commitment to long-term and short-term planning excellence and measurable results.

Vision Statement

Longboat Key is a beautiful place to live, work, and visit, where the natural assets of a barrier island combine with cultural and recreational amenities, visionary planning, and proactive leadership to enhance your way of life.

Expectations for All Volunteers

Supports the organization’s mission, vision and values by exhibiting the following behaviors:

Be Responsive
Offer Solutions
Actively Communicate
Think “Team”
Be Nice
Add Value
Be Professional
Have the Utmost Integrity
Demonstrate Mutual Respect
Be Service-Minded
Be Accountable
Make Ethical Decisions
Foster a Positive Work Environment
Be Flexible
Set a Positive Example
Be Open to Constructive Feedback and Self Improvement
Have Patience
Follow directions by the Department Director or his/her designee

Assignment

Under the direction of the Senior Office Manager, performs miscellaneous administrative duties in support of the Planning, Zoning & Building Department, duties can change depending upon needs and priorities but generally includes administrative and clerical work, including data input. Duties will require a thorough knowledge of the substantive programs in the department and ability to exercise mature judgment.

Key Responsibilities

• May provide backup for the Administrative Assistant/Permit Specialist and Permit Technician, as needed, for the Planning, Zoning & Building Department, including forwarding or directing callers and visitors to the appropriate person.
• Scanning and inputting of Building, Mechanical, Electrical, Plumbing Permits, along with Planning & Zoning and Code Enforcement records into Town’s records management systems.  May include preparation of paper files for forwarding to outside scanning vendor.
• May provide research assistance.
• Any other functions deemed essential by the Town and communicated to the volunteer by his/her supervisor or department head.

Training & Supervision

• Attends general volunteer orientation with Human Resources.
• Completes department orientation on the following items:
  • Phone system
  • Computer system
  • Scanning & records management software
• Training and supervision conducted by: IT Department, Senior Office Manager or other PZB staff, as appropriate.

Time Commitment

This would be an ongoing opportunity.  Hours are flexible. Expectation is that this would be a part-time equivalent with regularly scheduled hours in order to utilize volunteer’s time most effectively.

Setting

Volunteer will work in the PZB main office.  No uniform or special equipment required. Must be detail-oriented and comfortable working in a fast-paced environment. Duties may require daily contact with residents, builders, plumbers, electricians, engineers, realtors, government agencies and other town departments, boards, and committees. Contact is in person, by telephone, fax, e-mail, and in writing.

Skills or Qualifications

SKILLS PREFERRED:

• Computer competency.
• Knowledge of public records laws and best practices.
• Related experience in a municipal Planning, Zoning, Building or Code Enforcement setting.

SKILLS REQUIRED:

• Considerable knowledge of business English, spelling, punctuation, and commercial arithmetic. 
• Considerable knowledge of general office and administrative procedures.

Screening

• Reference Checks and/or evaluation by former employers
• Background Investigation
• Drug Testing per the guidelines of Human Resources Policy
• Verification of education/certification credentials
• Driver’s License Checks – Volunteers are not to do the following:
  • Drive Town vehicles or
  • Operate Town heavy equipment

The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in § 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain volunteers to additional drug testing requirements. Any volunteer who violates the program is subject to termination.

We can't do it without you!

Thank you for being part of our team.

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy.  Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.